Where: Quaker Cove Retreat Center
14694 Gibralter Rd, Anacortes, WA 98221
When: September 9, 10, 11
Who: All Greenwood Tree Families Past and Present
How Much: $33/person ( 5 and under are free )
Why: Fun, Community, Gather, Getting to know each other and the pure enjoyment of life.
We welcome you and your family to join other GWT community members for a weekend of gathering, getting to know one another better, sharing fun, food, and the daily tasks of life at the lovely Quaker Cove Retreat Center. Festivities start in the late afternoon/evening on Friday for
dinner and end after breakfast and cleanup late Sunday morning. Please fill out the following registration form for your family and include payment to reserve your spot for the campout. Registration and payment needs to be in by September 9th.
For students 4th grade and older there will be the option of staying in a cabin with peers. Please let us know if you are able or willing to be a ‘cabin parent’ for one of these student cabins. Please add additional lines as needed.
Cost for the weekend per camper is $33.00, which includes the cabin, tent or RV. Children 5 and under are free of charge.
Please indicate any special considerations for you or your family and if your family has any preferences in sharing a cabin with specific families or individuals.
Pay by check or
Please make all payments as soon as possible to reserve your spot. All payments due by Sept 9th.
Accommodations are shared cabins. There are 25 beds available in family style house cabins, 24 beds in rustic bunk bed cabins and even more make your own bed sleeping in an open space chapel. Usually where the older kids will sleep if needed or desired. Families with very young children will be given priority sharing the family style cabins and other families will be paired up in the rustic cabins. If you would like more privacy and have a camper or tent you are more than welcome to stay there. (No hook ups available)
What if I can only come on Saturday? We would love everyone to be there for the whole experience but understand life happens.
The Saturday only fee is $20/person (5 and under are free)
This year you can look forward to:
-Contributing one food item for each of the five camp meals
-Helping out in the kitchen
-Taking on a camp job (like cleaning, tidying, games, etc.)
Job Sign Up Sheet @ camp when you sign in on Friday or Saturday.
ALL adults should sign up for at least ONE slot to assist with a task, such as in the kitchen for a meal, or a clean up job.
We could use help with a few important roles during the camp-out:
Grillers who can help cook Friday's dinner on the camp outdoor barbeque.
People who are interested in leading activities during the day on Saturday – especially
Hiking and outdoor/indoor games
Trips to the beach
Crafts or other creative projects
Meals for the Weekend:
Friday evening we will have a picnic style BYO barbeque. Bring your own meats or item to grill along with your own buns if needed. We will provide condiments. Also bring a side dish to share, such as salad, fruit, etc. ( Please NO desserts.. none of us REALLY need a bunch of children on a sugar/chocolate high that night. Trust me, they will be pumped up without any additional help!) Cutlery and dishes are provided.
The rest of the camp meals will be shared, with everyone contributing at least ONE item from the list found on sign-up genius ( link to the sign-up genius will go out in the next couple days).
If you have not registered for the Camp-Out yet Please Register NOW. Why?? Because having an accurate head count will determine how much food we ask each person to bring for the meals. And we would like to get the food sign-up out asap. There will be gluten free options at every meal.
Saturday Breakfast – Pancakes, eggs and fruit
Saturday Lunch – Vegetarian Taco Bar
Saturday Dinner – Spaghetti and Salad
Sunday Breakfast – Oatmeal, eggs and fruit
Additional items to bring with you:
Clothing, toiletries, personal items, etc.
Bedding such as sleeping bags and pillow
Towel and shower shoes if planning to shower
Rain gear and boots – it could be wet! (hopefully not)
Outdoor/indoor games for your family and to share – other recreation items as desired.
Swim gear??? if it is warm, there will be a chance to go canoe/kayaking. Life jackets are provided.
CAMP OUT SCHEDULE
Blue - means we need community support / volunteer to have it happen.
Friday, September 9
4:00 - 5:30 Arrival and check-in
6:00 - 7:00 Gather for a camp style dinner
7:00 - 9:00 Puppeteer or Performer or Musician (family friendly - what can you do)
Saturday, September 10
8:30 - 10:00 Pancake breakfast
9:00 - 9:30 Arrival and check in for Saturday families
9:30-11:30 Meet and interact with other GWT parents/adults with planned and supervised activities for the younger ones.
12:00-1:00 Taco bar lunch
1:00 - 2:00 Beachcombing and nature walks
2:00 - 4:00 Afternoon classes taught by our own GWT families (eg- tye dye, canoeing or something else fun you can teach)
4:00 - 5:30 Music and lawn games (what can you bring or sing?)
5:30 - 6:30 Pasta Dinner
7:00 - 8:00 Skits and Stories (family friendly - does this sound like you?)
Sunday, September 11
8:30 - 9:30 Breakfast
9:30 - 10:00 Songs, wrap-up, and sharing
10:00-11:00 Clean up, check out, & good byes
If you have any questions, comments, or want to get involved in the planning, please contact Conrad Kloc or Britt Shellenberger @ firstname.lastname@example.org or Britt@greenwoodtreecoop.org, or just respond to this email!
We look forward to having a great time camping with you!